Spicewood Elementary PTA Membership Meeting Wednesday, May 8th, 2024

Board members

Tammy Dendy, President | Karlotta DesJarlais, President-Elect | Satish Santhakumar, Treasurer  | Crista Batt, Secretary | Sarah Yeager, VP Programs | Nidhi Parashar, VP Educational Competitions & Clubs | Caroline Williams, VP Service and Outreach | Kitty Woo Ham, Diversity and Inclusion  | Melanie Solis, SWE Principal

1. Call to Order at 6:03pm

   1. Motion to open by Tammy (21 members present)

   2. Quorum confirmed

   3. Appoint Parliamentarian for this meeting - Natalie Fellows

   4. Review of meeting etiquette - who can propose, second an amendment, only paid members can vote

Agenda:

• • The March election meeting minutes were approved by a committee and are posted on the website.
  • Appoint minutes review committee - Sarah Yeager, Nidhi Parashar, Nadia Terheggen
  • Change to membership dues - we will call a special meeting (30 days notice)
  • Thank you to the outgoing board and chairs and welcome to the incoming board and chairs. Look over Standing Comms Spreadsheet
  • Satish: Update from Treasurer on budget
    • Requests for reimbursement should be submitted by Monday, May 29. Checks will need to be picked up from the Treasurer's house. Reimbursement requests not received by Monday, May 29 will not be paid. Share this with everyone you know!!!
    • Review of the SWE PTA Budget & Current State
      • Current Balances:02298-finance-income-expense-20240507181422.pdf

   

  • Budget v Actuals:
  • 02298-finance-budget-actuals-20240507181109.pdf
  • Income and Expenses: pdf

   

  • Notes on budget versus actuals:
    • As voted on in the last meeting, we consolidated 5th grade funds into a single account (5th-grade promotion).
    • We’ve spent $5,388 of $3800 (budgeted)+ $5050 (donated by parents through the website) for teacher hospitality
    • Major expenses in the past 2 months include:
      • Auction
      • Teacher Hospitality and Appreciation Week
    • VOTE NEEDED on budget amendment:
      • Motion by Satish Santhakumar to approve the following changes to the budget:
      • Increase the OWON line item from $500 to $750
      • Use leftover DI allocated funds($540)for other clubs use (Spelling Bee & Olympiad)
        • Spelling bee $200
        • Math Olympiad $340
      • Increase STEAM budget from $1750 to $2500
      • Increase Treasurer Admin Expenses from $150 - $600. Ordering checks each time is $250
      • Increase Credit card processing fees from $150-$500 (actual spend $447.67)
      • Motion passes with 16 votes.

   

  VOTE NEEDED: Budget for 2024/25 school year.

  • Overall budget Proposed Expenses are 153945 against proposed income of 220250

  Budget to discuss

  • The proposed Total income for 2024/2025 is220,250 down from 240,195
  • Motion by Lorraine Townsend to approve budget for the 2024/2025 school year - motion passes with 19 votes.

    

  • Melanie Solis -Principals Report
    • Kinder round-up was a success. Over 70 out of the 80 students enrolled in Kinder, attended the event.

   

  • Emily Campbell -Membership
  • Had a successful Kinder round-up this week. Great turnout of new parents and thanks to all the volunteers who helped Trish! We are still looking for a committee chair for Kinder Roundup for next year.
  • Back-to-school prep for the fall is underway - Karlotta can give an update here
  • Membership numbers for this year are great - we’ve reached 650 members so far (compared to 580 last year)

    

  • Caroline Williams/An-ni Service and Outreach
  • Donuts w/ Grownups was a success!Thank you to Sarah Andrews and all who helped her!

    

  • Kitty/Lorraine - DEI
    • Last DEI meeting was on April 29
    • OWON was a success with lots of people in attendance and 9 countries recgonized
    • SPED: working with Ms.Adamoski and Ms. Mathwig regarding communication boards for school.
    • Campus Diversity and Inclusion goals based on school survey and student surveys to be worked on next school year
    • Add specific DEI curriculum

    

  • Sarah Yeager - Programs
    • Teacher appreciation week going on this week - positive feedback so far from parents and staff

    

  • Nidhi - Clubs
  • Maths Clubs had EOY awards on 5/7. All participants of Math Superstars & Olympiad received their completion certificates.
  • SWES Olympiad team was recognized with a plaque and is included on the MOEMS Honor Roll for scoring within the top 10% of all participating schools (4K+ teams & 90K+ participants).
  • SWES Olympiad had an outstanding performance at the Central Texas Math Tournament on 4/20. Earning 1st place, 2nd place & 3rd place in the individual entries event.
  • Interest in new clubs, or volunteer supporting existing clubs: please email spicewoodvpclubs@gmail.com or contact Nidhi Parashar.

    

  • Natalie Fellows/Lina Fundraising
  • The fundraising team, as a whole, raised over $134,000 this year! With our original goal being $114,250. So we raised $20,000 over our goal! Thank you for your contributions.
  • We are in search of a Committee Member to Chair the following vacant positions:
    • Merchant Rebates - Box Tops
    • Spirit Wear
    • Gala Auction
    • Carnival
    • NOTE: We have generous volunteers who have offered to join these committees but are looking for chairs to lead! If interested please email: spicewoodvpfundraising@gmail.com

   

  • Jenny- Communications
    • Need website and social media volunteers for next school year

   

  Meeting close out at 7:24pm

(FYI that Meetings need to follow Robert’s Rules of Order per Texas PTA: http://www.rulesonline.com/index.html)

Back to PTA Meeting Agenda and Minutes