Spicewood Elementary PTA Membership Meeting Wed August 30, 2023

Board members

Tammy Dendy, President | Satish Santhakumar, Treasurer | Crista Batt, Secretary | Emily Campbell, VP Membership| Sarah Yeager, VP Programs | Jenny Larsen, VP Communications | OPEN, VP Fundraising | Nidhi Parashar, VP Educational Competitions & Clubs | Caroline Williams, VP Service and Outreach | Megan Zellner, Parliamentarian | Melanie Solis, SWE Principal

1. Call to Order at 6:03, 19 attendees

   1. Motion to open by Tammy Dendy
   2. Confirm quorum (10 members), voting is 50% of attendees
   3. Reminder that members need to be paid and registered to vote
   4. May 2023 meeting minutes approved and is available to view on PTA website

2. Committee needed to approve meeting minutes – Crista Batt

   1. Nidhi Parashar, Emily Campbell, and Caroline Williams to approve minutes – approved as committee for August meeting

3. Treasurer Report – Satish
   $14,253 in expenses and $129,900 balance - $2,909 brought in from membership dues, close to goal of $3000.
   

   1. Motion by Rachel Brown to add $403 to budget for professional development conference for the music teacher- motion approved with 13 votes.
   2. Motion by Jenny Larsen to add $400 to budget for spirit wear marketing expenses – motion approved with 14 votes.
   3. Motion by Nidhi Parashar to increase reflections budget from $100 to $300 – motion approved with 16 votes.
   4. Motion by Jenny Larsen to remove bingo from the budget – motion approved with 16 votes.

4. Membership update – 457 members to date. About 200 short of 1:1 parent/student goal.
   
   

5. Clubs and Competitions update – Nidhi
   

   1. Math Superstars K-5 – 65 enrolled and Math Olympiads 3-5th – 44 enrolled.
   2. Spelling Bee competition registration closes next week.
   3. All chair positions filled for each club

6. Service and Outreach update- Caroline
   

   1. Clothes closet begins next month – blue bin will be available in school for donations.
   2. Beautification – plans to discuss damaged artwork in front school, and days to volunteer for garden clean-up.

    

7. Fundraising –
   

   1. Marathon kids starts in October runs through December – in need of more volunteers.
   2. Looking for VP of fundraising, email Tammy if interested in position.
   3. First spirit night is on October 20^th, skate night at Playland Skate Center.
   4. Check writing campaign will starting soon and will be yearlong effort. Dorothy and Richie Mendoza will be contact for company matching.
   5. Need a few parent volunteers for school mascot, Paws and volunteers in library.
   6. Shed in need of organization and shelves. Reach out to Tammy if interested in helping.

    

8. Principal Update – Melanie Solis
   

   1. Fully staffed and 670 students currently enrolled.
   2. Parent Orientation September 14^th.
   3. In need of inquiry lab and garden club volunteers.
   4. September 27^th Bike Train Day.

    

9. Communications Update- Jenny
   

   1. Sundays will be cutoff for requests of information to be posted to social media for the following week. Send information to social media manager- Megan Zellner.
   2. Website in process of being updated.

       

    

10. Close at 6:45pm

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