Spicewood Elementary PTA Membership Meeting May 18, 2023

Board members

Megan Zellner, President | Tammy Dendy, President Elect | Audrey DeLucia, Treasurer | Satish Santhakumar, Treasurer Elect | Grace Miller, Secretary | Liz Simmons, VP Membership | Rong Qiao, VP Programs | Alicia Rodriguez, VP Communications | Cindy Angirasa, VP Fundraising | Stephanie Facey, VP Educational Competitions & Clubs | Krista Hager, VP Service and Outreach | Kitty Ham, VP of Diversity & Inclusion | Olivia Kendall, Parliamentarian | Melanie Solis, SWE Principal

1. Call to Order at 6:32pm, 25 attendees
1. Motion to open by Megan Zellner
2. Confirm quorum (10 members), voting is 50% of attendees – Quorum is reached 25 Participants.
2. Treasurer Report – Satish 

• Requests for reimbursement should be submitted by Monday, May 29. Checks will need to be picked up from Treasurer’s house. Reimbursement requests not received by Monday, May 29 will not be paid. Share this with everyone you know!!!
• Review of the SWE PTA Budget & Current State
  • Current Balances:
    
    
  • Income and Expenses:
    
• Notes on budget versus actuals:
  • We’re waiting for the matching gift to come through from auction. Anticipating $15K when it arrives.
  • As voted on in the last meeting, we consolidated 5th grade funds into single account (5th grade promotion).
  • We’ve spent $5,388 of $3800 (budgeted)+ $5050 (donated by parents through website) for teacher hospitality
  • Major expenses in the past 2 months include:
    • Auction
    • Teacher Hospitality and Appreciation Week

2023/2024 Proposed budget:

• Overall budget Proposed Expenses are 153945 against proposed income of 220250
• If needed go into details
  • Proposed Total income for 2023/24 is 220,250 down from 240,195
    • adding teacher hospitality 3000
    • VP of fundraising to bring in 134398
      • Fall Fundraiser reduced to 7000
      • Annual gift giving campaign is 10000
      • Auction to bring in 65000
      • Spirit wear changing models to get a commission from proceeds vs buying and selling should get us 2500
      • Reducing merchant rebates to 250
    • Proposed total budget for VP of Programs 15,125
      • Increasing budget for teacher hospitality to 6000
      • Adding spicewood night lights 500
    • Proposed total budget for VP of Fundraising 38500
      • Biggest expenses are carnival and auction
      • Adding bingo
    • Proposed budget for clubs and competitions is 2900
      • Removing math pentathlon, geography bee
    • Proposed budget for VP of communications is 750
    • Proposed budget for VP of Membership 16390
      • Merging outdoor school with 5th grade budget including gift and promotion
      • Increasing Welcome to Spicewood and Back to school to 1000
    • Proposed Budget for VP of Service and Outreach is 6275
      • Major change is 3000 for school beautification
      • Adding 100 for Clothes closet
    • Budget for Departmental Enhancement is 7950
      • Art is increased from 1000 to 2500 since it is underfunded
      • Special Ed is increased from 200 to 3200 for funding subs for SPED planning periods
    • Budget for treasurer is 2005
      • Adding a line item for admin expenses
      • Increase to 575 for Canva
      • We are reducing credit card processing fees as we are using better unite and luma
    • Budget for school improvement and curriculum enhancement
      • Removing enrichment assemblies
      • Increasing principal/teacher training to 1500 from 500
      • Teacher workroom supplies from 4000 to 5000
      • Removing robotics program
      • Increasing online subscriptions to 10250 from 9000
      • Writing curriculum from 2000 to 2500
    • Budget for misc expenses
      • Front office renovation 10000
      • Sports court improvement 5000
      • Carry forward for next year 10000

Motion raised by Satish to approve budget for 2023-2024 school year. Seconded by Cindy DeLucia.
Motion Passes.

• Membership update: 609 members numbers to date. ~730 students currently enrolled.
• Fundraising update.
  1. Carnival tomorrow - have raised $10k so far.
• DEI Committee update – one world one night was a great success. Will work to drive awareness of events & holidays.
  
  
• Programs update:
       Garden - Rock painting at Carnival for the Garden.
• Clubs update: No update.
  
  
• Donuts for grown-ups was a great success.
  
  
• Parliamentarian update: Bylaws have been passed and approved.
  
  
• Committee needed to approve meeting minutes -
  1. Tammy Dendy, Karlotta and Lacey Ramos to approve minutes – approved as committee
• Updates from Staff:
  • 4 open teaching positions.
  • Housing FCC (Functioning Communication Class Rooms) next year and is full staffed.
  • Exhibition today.
• Notice to dismiss
  
  
• Close at 7:05pm
  

   

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